| CYO Signup Procedures |
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Mandatory On-Line Player and Adult Leader Registration for Washington Archdiocesan CYO Sports1. ON-LINE REGISTRATION IS MANDATORY: Registration for all Archdiocesan CYO sports (i.e., Fall Soccer (Grades 1-8); Winter Basketball (Grades 3-8/High School); Spring Baseball/Softball (Grades 3-8)/Spring Soccer (Grades 1-2)/Track and Field (Grades 1-8)) is handled through an on-line registration process that can be found at www.washcyosignup.com. This means that if a child does not have an on-line registration account created by using the online system, he/she cannot be assigned to a Holy Redeemer CYO team roster. It thus is important that parents/guardians complete the online registration process initially and that they update that registration information at least annually, in accordance with the instructions under item 7.a below. IMPORTANT NOTE REGARDING INDIVIDUAL ON-LINE REGISTRATION ACCOUNTS FOR EACH CHILD: Each child must have his/her own individual account and that account must be accessed using his/her unique username and password. Inputting the information for one child into the account assigned to another child has the effect of overwriting the information for the child to whom the account was initially assigned, making him/her unavailable for roster assignments. Completing the On-Line Registration Process is Only the First Step in Registering a Child: Completing the on-line registration process only makes a child available for placement on Holy Redeemer CYO team rosters. To register for a particular sport, you need to provide the Holy Redeemer Sports Coordinator with an on-line registration form and/or the appropriate fee payment, as outlined in item 5 below. CYO ADULT LEADERS (e.g., coaches) must register on-line to access and print rosters for their teams and also must re-enter the system annually to accept the Coach's Ethics Code. See Item 7.b below for instructions regarding online registration. All Adult Leaders also must complete the Archdiocesan certification process, the requirements for which can be found by clicking on this Coaches' Certification link. IMPORTANT NOTE REGARDING ALL-SPORTS REGISTRATION COVERAGE: All-Sports Registration covers ONLY Grades 3-8 Fall Soccer/Winter Basketball/Spring Baseball-Softball or Grades 1-2 Fall/Spring Soccer. The Holy Redeemer CYO’s Fall/Spring Soccer Clinics, Flag Football program, and Winter Basketball Clinic have separate registration processes and/or fees and ARE NOT covered under the All-Sports registration program. 2. HOW TO REGISTER INITIALLY: See Instructions in Item 7.a below. 3. ANNUAL REGISTRATION UPDATE: At the end of each sports year (approximately May 1), the Archdiocesan CYO will "zero out" the grade listings for all participants currently in the system. For a child to be eligible to be placed on a roster for the next sports year, his/her parent/guardian must go back into the Archdiocesan CYO on-line system using the child’s assigned Username and Password, access Step 1 of the registration process to enter the child’s grade for the next sports year, update any other registration information (e.g., change in home or e-mail address), and review and accept the Spectator's Code of Conduct. [Note: If the grade update has been done correctly, the grade will appear on the summary information form. Submitting a summary information form without a grade or with a handwritten grade will delay completing a player's registration.] See additional instructions for registering in Item 7.a below. Can't Locate a Child's Username/Password: Go to www.washcyosignup.com/forgotPassword.cfm , enter the information requested, and the system will send the child's username and password to the e-mail address you provided when you registered (usually takes less than a minute). 4. WHERE TO REGISTER ON-LINE: You can register on a computer from home or work if you have internet and e-mail connections. 5. GETTING YOUR ON-LINE REGISTRATION FORM AND FEE PAYMENT TO THE HOLY REDEEMER SPORTS COORDINATORS: a. INDIVIDUAL SPORTS REGISTRANTS: To register for the first individual sport during a school term, a child’s parent/guardian needs to access, print, sign, and date the on-line "summary information" form (which has the headings "CYO On-Line Registration 200X-1X Program Year" and "Your Registration is Complete!") and return both the form and the appropriate fee to the Holy Redeemer Sports Coordinator for that sport. The on-line registration form and/or the applicable fee should be timely returned (see Item 6 below) to the Holy Redeemer Sports Coordinator. b. ALL-SPORTS REGISTRANTS: All-Sports Registration for Grades 3-8 Fall Soccer/Winter Basketball/Spring Baseball or Softball or Grades 1-2 Fall/Spring Soccer is offered at the beginning of each sports year at the same time as registration for Fall Soccer. As is the case with an individual sports registration, at the time of registration both the registration form and the fee should be returned to the Holy Redeemer Sports Coordinator as instructed in the sports signup announcements. c. Registration Fee Payment: Checks should be made payable to "HRAC" or "Holy Redeemer Athletic Committee". Multi-player/family checks are acceptable for registration fee payments. Please include player names, grades, and sports on the check memo line so it is clear what the check covers. (Warning: Providing an on-line registration form without a fee payment or a fee payment without an on-line registration form will not complete the registration process and normally will result in the form or fee being returned and/or deemed subject to the late fee.) Uniform deposit checks should be post-dated by 3 months from the start of the season and MUST BE a separate check. 6. LATE FEE: To be assured of a place on a CYO team, a child’s on-line registration form and fee must be returned during a form collection session or postmarked no later than the date of the last form collection session. Late registrations will be accepted on a space-available basis, but a $25.00 late fee may apply per the instructions given for the particular sport. 7. PROCESS FOR APPLYING ON-LINE: a. PLAYER REGISTRATION INSTRUCTIONS: http://www.washcyo.com/INDEX PAGE.LINKS/ON-LINE REGISTRATION/0304.INSTRUCTIONS.player.pdf b. ADULT LEADER REGISTRATION INSTRUCTIONS: http://www.washcyo.com/INDEX PAGE.LINKS/ON-LINE REGISTRATION/0304.INSTRUCTIONS.adult leader.pdf 8. QUESTIONS/PROBLEMS If you have any questions about or problems with CYO on-line registration, you should contact the CYO by e-mail at This email address is being protected from spam bots, you need Javascript enabled to view it or by calling 202-281-2465 during normal business hours (8:30 to 4:30 M-F). If you have questions about the process for turning in the on-line registration form/registration fee to the Holy Redeemer Sports Coordinator, you should contact the HRAC using the website: http://www.hrathletics.com - there is a Contact Us link on the left. |
